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There was a time when employees had to punch a standard time-clock to let their supervisors know that they had reached the office on time. Another option of doing that was to fill out a form that stated how many hours they worked during the day. However, with the dawn of the digital era, things have long changed. Like many other aspects of life, measuring the number of hours an employee has worked in a day has also gone digital. These days it is all about time and attendance systems.

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They have become a crucial part of many organizations. After all, with the help of time and attendance systems, businesses cannot just measure their employees’ time, but also manage it. Owing to the wide range of time and attendance systems available in the market, you are bound to feel overwhelmed when you choose to buy one. What you need to do is gather as much information as you can about them and then make a decision. If you don’t know where to start, this article is going to help you out.

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Types of time and attendance systems:

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The popularity of the time and attendance system has increased over the past few years. That is precisely why manufacturers have started producing different kinds of time and attendance systems, hoping to gather customers' attention. Following are some types of time and attendance systems:

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Swipe Card:

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If you have always been interested in traditional punch time cards, then a swipe card time and management system would be ideal for you. The reason is that the swipe card is the closest you will get to a traditional punch time card. With that being said, there are a few differences between how they function. Employees are given a time card that looks very similar to a debit or credit card. That card consists of information about the employee that owns the card. Employees then swipe their cards in a time clock whenever they are coming to or leaving the office. The time clock functions just like how a credit card machine does.

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Biometric:

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As the name suggests, biometric time and attendance systems use employees’ fingerprints to log in to the system. Some companies also use a facial scan to log in but they are in the minority. Fingerprints scan remains the primary method of logging in. In a way, biometric time and attendance systems are more digital than swipe card systems as you wouldn’t need to punch or swipe a card. For the biometric system to function properly, companies must enter the information of employees into the system. Someone who has not registered in the system will not be able to log in. One of the major advantages of this system is that it is quite convenient to use, which is why people choose a biometric system.

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Web-based:

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The web-based time and attendance systems are especially useful for organizations with a large number of employees. If you are not tech-savvy and still want to use a time and attendance system, then a web-based system would be best for you. One of the best things about this system is that it has a wide range of applications. From large businesses to schools and from laboratories to committees- anyone who chooses to purchase a web-based system will only benefit from it. The system provides different employees with an account and a password that they can enter to log in to the system regardless of where they are.

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What are the benefits of time and attendance systems?

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Considering the number of benefits time and attendance systems have, it is no surprise that more and more institutions have started using them. But if you are still on the fence about them, maybe reading about the benefits they have will change your mind. Following are a few of the many benefits they have:

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They help save time:

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Before time and management systems became popular, organizations used spreadsheets to schedule their employees’ time. That was not only time-consuming, but it also took a lot of energy from the people who were responsible for scheduling the employees' time. However, with time and attendance systems, the need for spreadsheets has been eliminated. They allow businesses to plan the schedules of employees within a few minutes.

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They eliminate the chances of error:

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It doesn’t matter how responsible an employee is, at some point, he is bound to make an error. This is especially true for someone who has to manage the schedule of employees, which is a hectic task. To ensure that doesn’t happen with your institution, what you need is a time and management system. Since they work digitally, they are less likely to make mistakes. They are programmed to tell you about any mistake that they encounter.

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They help cut costs:

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Since time and attendance systems tell you how many hours an employee has worked, there’s no discrepancy here. If an employee tells you that he put in more hours and deserves overtime, you can always refer to the system and see for yourself whether the employee is telling the truth or not. This means that you wouldn’t need to spend a single penny anywhere it shouldn’t be spent considering the systems are very precise.

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They increase employee satisfaction:

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Employee satisfaction is a crucial part of a successful business. Employees are motivated to work harder in an environment where they feel welcomed. With the help of time and attendance systems, employees can request a day off, without having to write a report about it to their boss, as was the case before these systems became popular. Additionally, supervisors can review their performance on these systems and then decide whether they deserve the day off or not.

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Cost of time and attendance systems:

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Since there are many time and attendance systems, they have different features. Some have the most basic features while others have advanced features. So, depending on the type of features they have, their prices vary. Some of them charge anywhere between $24 to $36 per year per user/employee. Some systems charge as low as $6.40 per employee but they also charge a monthly base fee, which starts from around $20.

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Conclusion:

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Regardless of whether you run a small business or a large one, you would have plenty of reasons to like time and attendance systems. There are several benefits associated with them, the major ones being that they help you save time and cut costs. If you want to know how much it would cost for your business, then fill out the form so we can connect you with the right people and they would give you a quote.

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